Introduction
In terms of POPI, a “Responsible Party” (in this case being the Company) has a legal duty to process a “Data Subject’s” Personal Information (in this case being your personal information and related details) in a lawful, legitimate and responsible manner. In order to discharge this duty, the Company requires your express and informed permission to process your Personal Information.
Purpose for the Collection
The reason why the Company requires your Personal Information is to enable the Company to;
– find you employment and to this end, make your information available for searching and matching to job opportunities across the Company with the intention of presenting you as a match to the client companies of the Company
– perform appropriate checks on job history, criminal record, educational/ skills qualifications/ registrations/ licenses as well as credit history, where such is required and is permitted by the NCA;
-refer you as a candidate for employment with client companies
-notify you of the Company’s various goods, services and offerings using various mediums and platforms, subject always to you
Consequences of Withholding Consent or Personal Information
Should you refuse to provide the Company with the required consent and/ or information, the Company will be unable to assist you with your employment/ and or recruitment requirements or provide you with the Company’s goods or services.
Storage and Retention and Destruction of Information
All Personal Information which you provide to the Company will be held and/ or stored securely for the purpose of recruitment or re-recruitment. Your Personal Information will be stored electronically in a database, which to widen the job seeking opportunities, will be accessible to all the Company’s subsidiary companies. Where appropriate, some information may be retained in hard copy. In either event, storage will be secure and audited regularly regarding the safety and the security of the information.
Once this information is no longer required, due to the fact that you no longer need the Company to find you employment, such Personal Information will be safely and securely archived for a period of 7 years, as per the requirements of the Companies Act, 71 of 2008, or longer, should this be required by any other law applicable in South Africa. Thereafter, all your Personal Information will be permanently destroyed.
Right to Object
In terms of S11(3) of the POPI, you have the right to object in the prescribed manner to the Company processing your Personal Information. On receipt of your objection the Company will place a hold on any further processing until the cause of the objection has been resolved.
Accuracy of Information and Onus
POPI requires that all your Personal Information and related details supplied, are complete, accurate and up to date. Whilst the Company will always use its best endeavours to ensure that your Personal Information is reliable, it will be your responsibility to advise the Company of any changes to your Personal Information, as and when these may occur.
Sharing of Information
Your Personal Information will be stored electronically in a centralised data base, which to widen the job seeking opportunities, will be accessible to the Company’s subsidiary companies. In particular, the following persons or departments within the Company will have access, under strict confidentiality, to your Personal Information:
Recruiters: All recruiters and recruitment related roles within the Company.
Companies will be given sufficient information on which they can base their decision to employ.
Access to the Information by the Data Subject
You have the right at any time to ask the Company to provide you with:
– the details of any of your Personal Information which the Company holds on your behalf: and the details as to what the Company has done with that Personal Information
provided that such request is made using the standard email to admin@edustaff.co.za
Complaints
You have the right to address any complaints to admin@edustaff.co.za
Declaration and Informed Consent
I declare that all Personal Information supplied to the Company for the purposes of recruitment and related legal and operational reasons is accurate, up-to-date, is not misleading and that it is complete in all respects. I undertake to immediately advise the Company of any changes to my Personal Information should any of these details change.
I furthermore give the Company permission to process my Personal Information, as provided above, and acknowledge that I understand the purposes for which it is required and for which it will be used.